1. Log in to the system

Log into the Vím o všem system using the information you received by e-mail after completing the registration of your demo version.

 

2. Add the first item to property

Drills, hammer drills, ladders, extension cables, scaffolding, etc. Where a certain item is, who is responsible, or who has handed over what to whom, and in what condition. You will have an overview of this from the time you register it all in the property section.


Přidejte majetek


1. After logging into the system (ERP), hover over Property in the main menu, click on Property in the sub-menu, then click on the green Add entry / folder to folder button.

2. In the Basic information tab, fill in the Name box in the Description column. This is the only required item. You can add everything else later.

3. Click Save and close.

Done. From now on, your property is in the database and your company's employees can pick up or return that property using the phone app. Simply scan the machine code with the phone. The company therefore knows exactly where property is and with whom and, if necessary, can call that person directly. Employees can also submit requests relating to property; for servicing, for example.

 

3. Set up the first project / site

Set-up is easy and can be done within the space of 1 minute. To get started, just fill in a few basic details. Everything else can be added later as required.


Přidat nový přojekt / stavbu


1. After logging into the system (ERP), hover over Projects in the main menu, click on Projects in the sub-menu, then click on the green Add entry button.

2. In the Basic information tab, fill in the Name box on the left and beside the map Enter location, meaning where the project/site is located.

3. There are two Permitted variance boxes under the indication of the location. It is recommended to stick to the pre-set value of 100 m, but you can adjust this as needed. This is the radius that you will accept for entering arrivals and departures.

4. Switch to the Responsible users tab. Later, here you will be able to mark the employees for whom you want to unlock the entire project. For now, select an option "Admin".

5. Click Save and close.

And it is done. The project is set up and you can now create a new electronic site diary for it.

 

4. Create a new site diary

Not only is creating a new diary a matter of seconds, it will above all save you hours of work and countless worries later on. It is easy, transparent and unquestionable.

Let's start by creating a new diary:


Založení nového stavebního deníku


1. After logging into the system (ERP), hover over Site diary in the main menu and click on Create new diary in the submenu.

2. To try it, just fill in the first box, Name of new diary, and Assign new diary to created project two lines below. You created the project in point 2 of this manual.

3. Click on Save and close.

You have created a new site diary. You now need to add the first day entry.

 

Add the first day entry to the new diary:

* If you use employee attendance, the day entry will be generated every day on its own, automatically.


Přidat nový denní záznam

1.
Hover over Site diary in the main menu, click on Day entries in the submenu, and click on the green Add entry button.

2. Select the project that the day entry will relate to from the Site diary menu. You created the project in point 2 of this manual.

3. Click on Save and close.

Done. The site diary is ready. You also already have the first day entry there. You now have to enter everything required in the entry.

 

Add information to the day entry:


Vyplnění denního záznamu


1. Hover over Site diary in the main menu, click on Day entries in the submenu, and then click on the row of the day entry you have created in the overview.

2. Fill in the items marked as mandatory (Weather, Persons on site, Work done) and click on Save and close.

Done. The site diary has been created and the day entry filled in. Weather, persons on site, and other items can be filled in automatically. But we'll learn to do that next time. Now it’s time to add the first employee.

 

5. Add the first employee

The whole process is quick and easy and doesn't take more than a few seconds in practice. To begin with, however, we recommend that you proceed slowly, step by step. First try it all out on your own data.


Přidání nového zaměstnance


1. After logging into the system (ERP), hover over Employees in the main menu, click on Employees in the sub-menu, then click on the green Add entry button.

 

2. Fill in the Visible to user tab

Here you can indicate everyone you want the employee in question to be seen by in the system. There is no one is in the system at the moment, so set yourself. You can change the settings at any time.

 

3. Complete the Basic Information tab

Fill in First name, Surname and Hourly wage. These three boxes are sufficient for proper functioning. You can set everything else later.

The Login code box contains an automatically generated three-digit number, a number assigned to the employee. It does not need to be changed.

 

4. Complete the Personal details tab

Here it is most important to fill in the employee's telephone number. The employee’s Login code will be delivered to that number (see previous point 3.), as will the PIN code. Both of these numbers allow the employee to log into our mobile application later.

 

5. Click on Save and close.

If you have entered your own phone number in the Personal details tab in the previous step, then you will shortly receive an SMS with all the information necessary to log in to the application in the next step.

 

6. Launch attendance

For the attendance system to work, every employee must have our mobile app installed on their phone. We have measured that logging into the app, and notification of arrival at work, will take the average employee 5-12 seconds.

 

Step 1 - Download the application (1 minute)

(doplnit screenshot z aplikace)

If you entered an employee's phone number / e-mail in the Personal details tab, then the employee will automatically receive an SMS/email with a link to download the mobile app to their phone. If the employee deletes the link message, simply open Google Play or App Store on the phone and search for an app called "Vím o všem".

The mobile app can be installed on telephones and tablets that run on the iOS (Apple) or Android system. You can download the app here:

 

Step 2 - Launch the application for the first time (15 seconds)


When the application is launched for the first time, the employee first fills in Company name and Company key and confirms by clicking OK. This step only takes place once, the first time you launch the application. The Company Name and Company key were sent to you by e-mail together with login data on the day you first registered in the Vím o všem system. The employee receives the same data by SMS / e-mail.

 

 

 

 

 

Step 3 - Employee login (4 seconds)


The employee will be taken to the login page from the previous screen. This page appears to employees each time they launch the application. The employee must enter their Login code (the three-digit number from the Personal details tab in the Employees section) and personal PIN code and confirm by clicking OK. The employee received both of these data in an SMS / e-mail.

* inform employees to write down and remember their login code and PIN

 

 

 

 

(doplnit screenshot z aplikace)

After logging in for the first time, the employee will see a menu of several documents to be read. The employee must use the app to confirm with their signature that each of them has been read. Otherwise, the application will not allow the employee to continue and report, for example, arrival at work.

In practice, companies use this to inform their employees of important matters before the start of the work day and the employee cannot start their work day without having confirmed that all documents from their employer have been read.

 

Step 4 - Arrival at work (5 seconds)

(doplnit screenshot z aplikace)

Once an employee has confirmed that all documents have been read - see previous step - they can report their arrival at work. This requires the following 4 quick steps:

1. Tap on Arrival
2. Select the Project / site on which they are going to work.
3. Take a photo of yourself.
4. Confirm the photo by tapping OK.

Done. Thanks to employee login, the company sees in ERP ...

  • who signed in for work, where and when
  • on which project / site the employee is currently located
  • the hours worked
  • which tools the employee is working with
  • the holiday requests sent, visits to the doctor
  • the requests for material, services created

and more.

 

7. Other modules are also available, such as:

Contract management

A complete overview of the costs on a given day or for a given period.

Warehouse

Receipt slips, issue slips, records, notifications of low stock in warehouse. Employees can pick up the material themselves using the application and bar codes.

Documents

We send employees all documents such as pay slips, occupational health and safety, training, news, etc., via the app.

Requests

Employees order whatever they need. For example, material, services, schedule of work, etc.